Reimbursement of travel and accommodation costs is only applicable for specified educational events held by de Souza Institute. Individuals who live at least 150 km from the educational event will be eligible for reimbursements of travel and accommodation expenses (see below).
All original receipts must be provided in a timely manner in order to receive reimbursement. Original receipts must be accompanied by the UHN Expense Reimbursement form and proof of payment (e.g. bank statement, credit card statement etc.) Photocopies of receipts will not be accepted. All receipts must be received within three months of the event in order be considered for reimbursement.
Where possible, the individual should seek support from their home institution for items not covered by this policy.
In order to apply for financial reimbursement, the claimant must have met all the components of the program.
In order to promote accountability and support as many nurses as possible for educational opportunities, the institute has implemented the following policy.
Travel/Accommodation reimbursement for de Souza event (not including Pain Workshops or chemotherapy program):
The following items are not covered by this policy:
Meal(s) will only be provided at the scheduled event. Meals outside of the event are not covered.
When a de Souza Institute event is scheduled to take place early morning and the individual is unable to reach the destination on time through reasonable travel methods, hotel costs for the proceeding night can be covered provided the individual lives a distance of at least 150 km one way from the specified event. Reimbursement will only apply to event participants. For a one day event, only the night stay before the day of event will be reimbursed.
Reimbursement will be honoured with appropriate documentation (as outlined above) after the event.
Hotel costs after the event will not be covered by this policy and remains the responsibility of the individual.
Miscellaneous items not included in this policy will not be covered.
In order to ensure that claimants are informed of the Travel Policy for de Souza Institute events, registration forms will include a check box (√) to indicate the claimant is aware of the policy.